Top 10 practices every fleet manager should adopt

technology | Flotilla IOT

Oct 7, 2021

Fleet managers are responsible for looking after all the operations. From managing staff to checking the condition of the vehicle, they are juggling many jobs at a time. They have to communicate with all the business departments from lower to higher management.

 

With a massive amount of work to do, it is hard for managers to maintain efficiency. They are likely to lose concentration due to excessive stress failing to meet the business needs. However, by adopting some simple habits, they can make their job easy.

 

In this blog, we will discuss ten such practices.

 

Put a Focus on Fuel Management:

 

The fuel is one of the essential factors in daily fleet operations. Excessive usage can be very costly, decreasing the overall profitability. Therefore, fuel management holds the key to the success of the business. Using different fuel management solutions can be helpful to gauge the consumption trends and identifying problem areas. Fuel cards are a popular product to monitor the fuel consumption.

The modern fleet management systems also offer fuel management features. They help gauge the daily consumption and compile reports. In addition to that, the usage of sensors helps detect any leaks or inefficient driving. 

 

Use Technology:

 

In this era, technology is the need of every business, and fleet operations are no different. According to an estimate, companies using fleet management software will double their revenue by 2022. Therefore, managers should employ them to facilitate routine operations. Using other systems like management information systems and fuel management systems is also helpful to streamline operations. 

 

Communicate with your Team:

 

Communication is necessary for running successful operations. The manager cannot only rely on management systems to control daily affairs. There should be an open line of communication between managers and drivers where both can share information in real-time. Modern fleet management systems use black boxes or communication ports for this purpose. The live two-way communication helps resolve problems instantly, facilitating the smooth running of operations.

 

Emphasize on Reporting:

Reporting helps the managers to check every business aspect at a broader scope. From daily fuel consumption to the drivers’ performance, vehicle tracking solutions cover everything. With monthly reports, the managers can analyze the performance trends helping in detecting the areas requiring improvement. It helps companies choose the best options for themselves, facilitating in generating revenue.  

 

Use a Financial Management System:

 

Many financial transactions happen during daily operations. It becomes challenging for managers to keep track of them. To save and organize financial data, using management systems is a proven technique. They can help record all the transactions with fulfilling other requirements like financial statements and balance sheets. These solutions are also helpful for auditing purposes, ensuring transparency of the business. 

 

Familiarize with New Trends:

 

The telematics industry is continuously evolving. Managers must keep themselves updated about the evolving needs of the field. If they rely on obsolete practices, it can hurt the overall business outcome. 

 

One way to keep yourself familiar with new trends is by researching about it. There is a lot of information related to industry developments available on the internet. In addition to that, checking the business model of successful businesses can also be helpful. 

 

Ensure Safety:

 

A good manager is the one that prioritizes safety over everything. It is essential to protect both driver and the vehicle during trips. The latest management software offer various safety features that can help ensure safety. For example, preventive maintenance, eco-friendly drive, driver verification, theft alarms. All these features decrease the probability of accidents and also improve efficiency. 

 

Make Data-Driven Decisions:

 

Telematics operations produce a lot of data daily. The managers’ job is not only restricted to organizing and managing it. They also have to analyze it to take important decisions and make a business strategy. Good managers do not take impulsive or emotional decisions; instead, they rely on factual data before making any move. A fleet management system provides real-time metrics and reports helping managers make informed decisions. 

 

Adopt Preventive Maintenance:

 

Without properly maintaining the vehicles, a business can never be productive. A manager should be proactive when it comes to maintenance. It is an excellent habit to conduct regular inspections to check any issues like corrosion or leaks. The fleet management software assist managers in managing every aspect of the vehicle effectively. They offer notification alerts and maintenance schedules to ensure the timely service of the vehicles.

 

Set Business Goals:

 

Without any targets, managers can lose motivation, and business profits can also suffer. Therefore it is essential to set short-term and long-term goals to achieve the desired business objectives. The managers can motivate the team members with rewards to get the best performance from them. They should check the team's daily progress and analyze the requirements to be fulfilled to keep on the right track.

 

Different managers have different approaches to get the best results for the business. However, following the guidelines mentioned above will help them do their job effectively.

 

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